Important Information for Graduating Students
Please read the following statements before completing the application form.
How to Apply for Graduation
You must fill out an online graduation application.
Enter the Secure Area and log in. Select “Student & Financial Aid,” then “Student Records,” and “Apply to Graduate.” Choose the “Graduate Degree Application.”
The application for graduation must be received by the end of the first week of classes of the term in which the degree will be granted. Degree and/or certificate candidates must comply with all deadlines set forth in The Graduate School calendar. Failure to do so will delay the candidate’s graduation. These deadlines are necessary to enable everyone involved with the candidate’s degree clearance to complete the process in an orderly and academically sound manner. Candidates who apply for a given graduation and fail to qualify must reapply for a later graduation. Diplomas and transcripts of students owing money to the University will be held until the account is cleared.
The graduation fee ($60 for master’s and Specialist in Education; $75 for combined M.S./Ed.S.; $60 for doctorate) will be added to your student account. Payment should be made to the Cashiers and Student Accounts Office, UNCG, PO Box 26170, Greensboro, NC 27402-6170. There is no charge for Certificate candidates.
Final Plan of Study
If changes have been made to the Plan of Study, a revised Plan of Study must be submitted to the Graduate School by the end of the third week of classes of the semester in which the student applies for graduation.
All doctoral candidates, and master’s candidates who are preparing a formal thesis, should be aware of the following deadlines (see the University’s Academic Calendar).
- Final oral examination in defense of doctoral dissertation. Master’s thesis candidates should check with their thesis committee chair.
- Submission of thesis/dissertation online with The Graduate School for approval.
- Submission of approved thesis/dissertation with The Graduate School.
Removal of Incomplete Grades
Policy concerning incomplete grades is frequently misunderstood. No grade of incomplete (I) may be carried beyond graduation, including incompleteness in courses not required for the degree. It is the student’s responsibility to ensure that a final grade has been submitted prior to graduation. If a final grade has not been recorded by the deadline date for degree clearance, it is the student’s responsibility to check with The Graduate School to determine his/her status. A GRADE OF I CANNOT BE REMOVED WITH A GRADE OF W.
Formatting and Submission of Dissertation
The dissertation must be formatted according to the instructions provided in the Guide for the Preparation of Theses and Dissertations. A copy of the guide can be obtained from The Graduate School or online at grs.uncg.edu/current/td-manual.
The dissertation must be submitted online to The Graduate School for approval following the final oral examination. The original signed title and approval pages must also be submitted to The Graduate School. Deadline dates for submission of the dissertation are listed on the University’s Academic Calendar and in The Graduate School Bulletin under Calendar of Events.
Formatting and Submission of Thesis
The thesis must be formatted according to the instructions provided in the Guide for the Preparation of Theses and Dissertations. A copy of the guide can be obtained from The Graduate School or online at grs.uncg.edu/forms/T_dguide.pdf. A copy of your thesis must be submitted online to The Graduate School for approval prior to final submission, which must include the original signed title and approval pages. Deadline dates for submission of the thesis are listed on the University’s Academic Calendar and in The Graduate School Bulletin under Calendar of Events.
Degrees are awarded after each semester and the second summer term. A commencement ceremony is held in December for Summer Session and Fall Semester graduates, and in May for Spring Semester graduates. Diplomas will be mailed to the student’s permanent address as it is listed on the Application for Graduation unless a new address is provided.
For Students Seeking Professional School Licensure
Students Seeking Professional School Licensure should fill out the Graduate Licensure Application.
Continue to the Graduation Application Online Form, enter the Secure Area and log in. Select “Student & Financial Aid,” then “Student Records,” and “Apply to Graduate.” Choose the “Graduate Degree Application.”