The Graduate School is responsible for the development and administration of all graduate level programs at The University. Matters of policy, procedure, and graduate curriculum are recorded and implemented in consultation with academic programs and the Graduate Studies Committee.

This page provides links that may be helpful to you as a faculty member. The Graduate School Staff is readily available to assist graduate students, faculty and staff with academic and administrative matters. Should you need additional assistance, feel free to Contact The Graduate School.

Some of the activities coordinated by The Graduate School Staff:

  • Disseminate program and admission information to prospective students
  • Collect and process application materials submitted to The University
  • Coordinate the admission process with academic departments
  • Work with the Graduate Studies Committee to approve all new/revised graduate programs, curricula, and policy
  • Assist students with interpretation of policy, course registration and withdrawal
  • Monitor academic eligibility
  • Provide activities that support students’ professional development and degree completion
  • Manage financial support for graduate students such as competitive fellowships, assistantships, hourly employment, tuition waivers, etc.
  • Review theses/dissertations for formatting requirements
  • Process applications for graduation
  • Process degree audits/degree clearances
  • Process applications for graduate faculty membership
  • Recognize outstanding contributions of graduate faculty and students via prizes and awards
  • Edit The Graduate School Bulletin

Resources to Interpret Standardized Entrance Examination Scores:

For information on activating accounts, please visit the University Computing Accounts website.

Prior to requesting a WebFocus Account, activate your default accounts. You will be asked to provide your University ID, full name, birth date, and you must agree to the University’s Computing Policy.

Although your Banner Run-Time account is automatically set up for new employees, it’s important that you request the data you need access to by completing a Banner Student Data Access Form.
Note: A WebFocus account does not provide any access to Banner or ODS data. Data access is granted through the rights assigned to your Banner run-time account.

Once you have the appropriate Banner data access, complete the WebFocus Account Request form and submit it to the appropriate area outlined on the form.

Instructions for Acquiring Advising Codes (during the registration period):

  • OPEN INTERNET EXPLORER or Firefox as your Internet Browser. Chrome is not recommended.
  • Go to reporting.uncg.edu
  • Click on Departmental Reporting – Enrollment Services.
  • Enter in your Banner account username and password (account will only work if you have submitted the WebFocus Account Request form and been granted the requested access).
  • Click Logon.
  • Credentials are required again for the PRDODSP server. Please reenter your Banner username and password.
  • Click Submit.

NOTE: You will need to run two reports – one for continuing students and one for new admits. We recommend running the new admits reports several times over the advising period to catch late admissions.

First Report – Continuing Students’ Advising Codes

  • Click on the “Majors & Advisors” tab. (The Adhoc Reporting tab is open by default.)
  • Select “Advising List w Reg Windows” report link. (A new window will open.) ***Please note: If trying to generate advising codes before the registration period begins, select “Advising List (for continuing students)***
  • Select the Current Term from the dropdown list. (The current term is usually the default.)
  • Select your Department from the dropdown list. (Note, if you need more than one department, click the first department, then hold the Ctrl key and select additional departments. The selected depts. will be highlighted in blue. Also note that sometimes a department name will appear more than once. Select all of them.)
  • Select “Grad” as the Level.
  • Select “Excel” as the Report Format.
  • Click the “Run in a new window” check box.
  • Click Run.

Second Report – New Admits’ Advising Codes

  • Click on the “New Admits” tab.
  • Click on “New Admit List by Department” report link. (A new window will open.)
  • Enter in the upcoming Term (e.g. 201801).
  • Select your Department from the dropdown list. (Note, if you need more than one department, click the first department, then hold the Ctrl key and select additional departments. The selected depts. will be highlighted in blue. Also note that sometimes a department name will appear more than once. Select all of them.)
  • Select “Graduate” for Student Level.
  • Select “Excel” as the Report Format.
  • Click the “Run in a new window” check box.
  • Click Run.

Third Report – Provisional Admission Report Creation for End of Semester Reviews

  • Click on the “Enrolled” tab.
  • Select Graduate School Students by Admit Type
  • Log-in again
  • Enter parameters:
    • Current semester
    • Admit Type – Conditional
    • Report Format = Excel
  • Click Run.
  • Sort report by depart.
  • Send to department administrator.