The Graduate School is responsible for the development and administration of all graduate level programs at The University. Matters of policy, procedure, and graduate curriculum are recorded and implemented in consultation with academic programs and the Graduate Studies Committee.

This page provides links that may be helpful to you as a faculty member. The Graduate School Staff is readily available to assist graduate students, faculty and staff with academic and administrative matters. Should you need additional assistance, feel free to Contact The Graduate School.

Some of the activities coordinated by The Graduate School Staff:

  • Disseminate program and admission information to prospective students
  • Collect and process application materials submitted to The University
  • Coordinate the admission process with academic departments
  • Work with the Graduate Studies Committee to approve all new/revised graduate programs, curricula, and policy
  • Assist students with interpretation of policy, course registration and withdrawal
  • Monitor academic eligibility
  • Provide activities that support students’ professional development and degree completion
  • Manage financial support for graduate students such as competitive fellowships, assistantships, hourly employment, tuition waivers, etc.
  • Review theses/dissertations for formatting requirements
  • Process applications for graduation
  • Process degree audits/degree clearances
  • Process applications for graduate faculty membership
  • Recognize outstanding contributions of graduate faculty and students via prizes and awards
  • Edit The Graduate School Bulletin
View the list of Directors of Graduate Study for each department or the DGS Handbook.
  1. To review and comment on your proof, Adobe Reader 7.0 or later is required. You can download Adobe Reader 10.0 for free from
  2. Open the .pdf file attachment sent via email and save it using the Save As option to a location of your choice on you computer or network space.
  3. Make your revisions and comments directly on the .pdf file using the tools on the Commenting toolbar. If the Commenting toolbar is not showing when you open the file, it can be found under Tools –> Commenting –> Show Commenting Toolbar. A brief tutorial is available. Please see the Editing Guidelines below for details on editing content.
  4. After you have finished making your revisions, mark the draft as “Approved” if no changes are needed or as “Reviewed” if changes are needed using the Stamp Tool. Save the file again. You can use Print with Comments to print a hard copy for your records.
  5. Return the revised copy by email as an attachment to Please respond with “Changes required” or “Approved with no changes” in the subject line.  The email sent to you from the editor may have included questions specific to your department. Be sure to answer them on the proof.

If you choose to use an earlier version of Adobe Reader, please print the file and make revisions to a hard copy using red ink, then return the copy to me by campus mail (Mary Early, The Graduate School, 241 Mossman).

Editing Guidelines:

  1. Read EVERYTHING carefully.
  2. Check/update your address, phone number and web site address!
  3. Check course listings for the following:
    1. PREREQUISITES: Check for accuracy as many course numbers and prefixes may have changed.
    2. REPEAT STATUS: All courses that can be repeated for credit must contain a statement to this effect in the Bulletin description.
    3. GRADING MODE: All courses that receive grades of S/U must have this notation in the Bulletin description.
    4. 500-LEVEL COURSES: All 500-level courses appear in both the Graduate School and Undergraduate bulletins and course information should be consistent between the two publications.
    5. OPTIONAL: If you choose, you may indicate when each course if offered at the end of each course description. (FA=fall, SP=spring, SU=summer)
  4. The following academic information must receive prior approval (unit curriculum committee, Graduate Studies Committee, Undergraduate Curriculum Committee, The Teachers Academy, etc.) before being submitted for inclusion in The Graduate School Bulletin. The Graduate Studies Committee will not consider raw catalog copy as a request for curriculum changes.
    1. New/amended courses and course revisions (including departmental prefix, course number, title, credit structure, prerequisites or corequisites, course description, and course deletions).
    2. New/amended degree programs (including majors, minors, concentrations).
    3. Department, degree major name changes, and course prefix changes require the approval of the Chancellor and Provost with notification to the Office of the President.
  5. Remember that 500-level courses appear in both The Undergraduate Bulletin and The Graduate School Bulletin. Please check course titles, prerequisites, credit, catalog descriptions, etc., to make certain information that is changed in one catalog is also changed in the other.)
  6. The final GSC submission deadline for curriculum changes to be included in the Bulletin is January 22, 2010.
  7. Faculty listings should reflect only graduate faculty appointments held during the academic year 2009 Fall Semester – 2010 Spring Semester. Faculty promotions, new faculty appointments, and retirements that become effective August 1, 2010 will be included in the 2011-2012 Bulletin.
  8. Please make sure that the information describing your graduate programs and degree requirements is the same in your departmental brochures, handbooks, and The Graduate School Bulletin.